Business meeting are a significant part of
any organization where critical decisions are made and innovative ideas are
exchanged. Business meetings stress on the importance of networking and
building professional relationships, important to maintain the reputation and
scale higher.
However, to make business meetings
effective, the participants must know what is expected from them. For More information related to this article you
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meetings should be informative with 2-way communication to be more productive.
Here are the quintessential rules to make a business meeting a productive one:
Always come early and come prepared
Arriving for business meeting early by
10-15 minutes shows your etiquette and is a sign of respect. Make sure you
maintain the timings even during breaks. Being punctual reflects a positive
attitude to others and enables you to contribute more effectively.
Follow the agenda
Once the chairperson sends the meeting
agenda, the participants should voice their opinions and concerns, if any. You
can sit with the chairperson and discuss the issues and arrive at a common
ground. Once everything is finalized, participants should stick to the agenda
that displays professionalism throughout and after the meeting.
Stay mentally and physically present
This calls for active listening skills to
take in different opinions before putting forth your own. This way you can add useful
inputs to an opinion or give your own to support it. Being mentally present and
active give you a better understanding of the expectations and plan your tasks
accordingly.
Take active participation
This point continues from the previous one
and stresses on the importance of participating actively in the meeting.
Sharing your unique perspectives, asking relevant questions and offering
solutions gives you a sense of belonging and helps you partner with others and
contribute to organizational success.
Have an open mind
It’s important to listen to what others
have to say. Taking inputs for others can enable the company to take definitive
measures to overcome underlying issues and take on challenges to create amazing
opportunities. It pays to respect others’ points of view and value their
contributions.
Follow dress code
Maintaining a professional attire is a
prerequisite for any business meeting. Often, business formals or business
casuals are recommended. However, it depends on what the chairperson recommends.
A smart and professional outlook is highly essential to ensure a successful
outcome. That’s because, the attire you wear shows your level of interest in
the meeting and make you an integral part of it.
Maintain a calm decorum
Get rid of unpleasant habits like tapping
your phone, playing with your pen and other disturbing habits. For More information related to this article you
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your legs too is considered very unprofessional and causes distraction. These
habits make you look anxious and can affect your presence in the meeting room.
Always confront the problem, not the person
You can choose to question an idea without
causing discomfort for the other person. Disagree with respect and always
address the problem. Never challenge the person or judge anyone. It’s one of
the most unprofessional attitude you can carry and ensure your downfall.
Stay to the point, always
Make sure your comments and ideas are brief
and to the point. Avid repeating what has already been told. Always concentrate
on the core theme and offer new ideas if any.
Think before speaking
Always make attempts to understand what the
other person is saying. Be clear and understanding while speaking. Avoid using
idioms and jargons in your communication. This only leads to frustration among
the participants. Think well and speak in a simple and effective language.
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